Posted on 31 January 2013


Assistant Document Control Agent - Salt Lake City, Utah

Written by Robert Merrill at Fusion-io Company: Fusion-io Location: Salt Lake City, Utah

Topics: Technical Jobs Board



Company: Fusion-io

Location: Salt Lake City, Utah

Company Name: Fusion-io

Location (City, State): Salt Lake City, Utah

Fusion-io is seeking an Assistant Document Control Agent –Data Entry position to assist the Document Control Manager and Project Management team in overseeing all aspects of document control. The individual will manage and coordinate data entry, ECO and other documentation processes using industry standards and best-business practices.
Responsibilities

  • Streamline Document Control practices and documentation while ensuring compliance to applicable standards and regulations
  • Develop and keep all documentation procedures/processes up to date with current practices, and in accordance with company growth and change requirements
  • Assure proper processing of engineering / manufacturing change orders, etc., in a timely and efficient manner
  • Collaborate with IT concerning upgrades, software and hardware additions/improvements, etc.
  • Collaborate with different department managers to ensure integrity of changes and process improvements
  • Supporting individuals with creation of changes and interpretation of company processes
  • Administer and maintain data integrity within the form fields, updating item forms within Visual to accommodate changes within company processes and company growth
  • Facilitate access to the internal documentation
  • 2+ years experience in Engineering Services or Document Control management, preferably DoD experience in instituting and managing Drafting and Documentation Control group
  • Expertise in change management practices within a regulated industry
  • Experience in writing PDM, (Visual preferred), training documentation and in training groups
  • Understanding of best practice Project Management procedures and willingness of getting appraised by PMI
  • Ability to work with multiple departments to resolve issues
  • Liaise with project stakeholders on an ongoing basis
  • Track project milestones and deliverables. Develop and deliver progress reports, proposals, requirements documentation, and presentations
  • Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas
  • Develop best practices and tools for project execution and management
  • Must have excellent verbal and written communication skills
  • Must have teamwork development and interdisciplinary skills

Skills/Qualifications/Education

  • University degree or college diploma or equivalent work experience
  • 3 years direct work experience in a document control manager or position
  • Minor project management experience
  • PMI Certification a help
  • Good familiarity with project management software, such as Microsoft Project.
  • Technically competent with various software programs, such as Excel and Word
  • Experience at working both independently and in a team-oriented, collaborative environment is essential
  • Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
  • Reacts to project adjustments and alterations promptly and efficiently.
  • Flexible during times of change
  • Ability to read communication styles of team members and contractors who come from a broad spectrum of disciplines
  • Persuasive, encouraging, and motivating
  • Ability to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments
  • Ability to defuse tension among project team, should it arise
  • Ability to bring project to successful completion through political sensitivity
  • Strong written and oral communication skills
  • Strong interpersonal skills
  • Adept at conducting research into project-related issues and products
  • Must be able to learn, understand, and apply new technologies
  • Customer service skills an asset
  • Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial

This post was submitted by Robert Merrill at Fusion-io.

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