Posted on 6 July 2007

Finalizing Edits to Word Documents

Written by Robert Merrill

Topics: Personal

One great feature of Microsoft Word and other word processors is the ability for multiple authors to make changes while tracking them all. In Word, this is called “Track Changes” and is turned on by clicking the command under the Tools menu.

BUT, once you’ve finished making changes, it is confusing how to make the edits go away so the edits don’t show anymore.

This is especially important in a resume… you don’t want the edits showing up somehow when you email your resume over to that great new opportunity!

To Finalize or Finish your document after editing, you want to find the “Accept Change” button on the “Track Changes” toolbar that pops up when you enable edit tracking (see picture)

Accept Changes button in Microsoft Word(click to enlarge)

Then, when you click the small down arrow to the right of the button, the hover menu will show up. You want to choose “Accept All Changes” (see picture)

Accept ALL Changes in Document button in Microsoft Word(click to enlarge)

Once you’ve done that, SAVE the file to make sure the edits are fixed. Better yet, save the document as an Adobe PDF file. Personally, I use the free, open source PDF Creator program (passed along to me by the Software For Starving Students organization)

Good luck!

1 Comments For This Post I'd Love to Hear Yours!

  1. Robert Merrill Says:

    Score one more for the backup brain. I needed to remember how to do this once again, today.

    One note is, if you don’t have the toolbar you need, go to “Tools” and find “Track Changes” and either enable it (showing the toolbar) or disable the option AND immediately re-enable the option, and the toolbar will appear.

    If the “Tools” menu doesn’t show the “Track Changes” option, double click the “Tools” menu when you show it and it should open completely, revealing its hidden gems.

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